Procurement Management

ADMI acts as a full service procurement agent for our Clients in qualifying bidders, developing comprehensive RFP’s, managing the bidding process, and recommending the commercially lowest, technically acceptable bidder to the Client.

We prepare and execute all agreements of purchases for a Project from design through construction for new projects and Facility Operations, as part of our Project Management services and on an ongoing basis for our Facilities Management Clients.

As Project Managers, we manage our Clients day-to-day operation on all procurement services necessary, from Janitorial or Maintenance to long-term agreements for building systems on behalf of our clients.

As an additional service for construction or renovation projects, ADMI will provide purchasing services for all furniture, fixtures and equipment (FF&E) if the project requires.

Whether we are purchasing Design, Construction, Facilities Operations or FF&E, our process is the same. Working as the “Owner’s Agent” we will develop all scope and specifications required to procure the service or item on behalf of our Client. In conjunction with our Clients, we prepare the project budget and procurement scheduling, and organize the bid process to adapt to our Clients’ needs.

ADMI’s involvement begins at the time of need to purchase. We will follow through on each and every item until installed or the design and construction effort is complete. Updated status reports are provided showing each item or contract indicating the status of each item and any information pertinent to that item including schedule, ship dates, confirmation of receipt. All reports provide vendor control numbers, master agreement or work authorizations numbered sequentially.

Our procurement process is time tested over multiple projects totaling over $4 Billion. Our system advises owners on cash flow requirements, provides updated expediting (status) reports, verifies all invoices for conformance to contract, work authorization or purchase orders, approves payment of all pay requests or invoices for Owner’s concurrence, provides budget and schedule status to properly monitor the overall financial parameters as determined by the Client.

Finally, at the end of each project, ADMI provides contract closeout services with file check lists to assure that all deliverables are received as well as securing claim releases and lien waivers from all contractors and vendors for our Clients.